Privacy Statement

SPECIAL INTEREST BREAKS-WEBSITE PRIVACY POLICY

1. General

This website is owned and operated by Special Interest Breaks (“SIB” /"us"/ “our”/ “we”) and accessible at URLs www.specialinterestbreaks.co.uk and www.speacialinterestbreaks.com. We are the controller of all personal data and/or sensitive personal data (“personal information”) collected on this website (“Site”).

We believe strongly in protecting the privacy of all Site users (“you”/ “your”) and this privacy policy sets out how we use your personal information.

We are committed to protecting your privacy. We will only use the personal information that we collect about you in full compliance with the EU Data Protection Directive (95/46/EC) and subsidiary directives ("the Directives"), as implemented in English law by the Data Protection Act 1998 and will continue to ensure that its policies and practices comply in all respects with any future laws and regulations in relation to your privacy.

2. Your consent and acknowledgement

(a) Unless you have expressly indicated otherwise your use of the Site constitutes your consent to the collection use and transfer of your personal information under the terms of our privacy policy; and

(b) You acknowledge and agree that our Website Terms of Use and Supply of Services and Website Voucher Terms and Conditions apply to this privacy policy as if reproduced here in full;

(c) If you do not agree to the terms of our privacy policy or our Website Terms of Use and Supply of Services or Website Voucher Terms and Conditions you may not use our Site.

3. What personal information do we gather from you?

We gather personal information such as contact names e-mail addresses postal addresses telephone numbers (mobile or otherwise) website addresses and any additional comments that you provide voluntarily when you contact us by e-mail. For example when you subscribe to our booking Service (as defined in our Website Terms of Use and Supply of Services) or in order to allow you to purchase vouchers from us in accordance with our Website Voucher Terms and Conditions or where you generally request details about our Service by e-mail you provide us with personal information which we hold and use for the purposes set out in the next section.

4. Use of your personal information

Our main aim in gathering your personal information is to provide you with a customised service.

We will process all the personal information we collect and hold on you fairly and in accordance with applicable law. As further explained in this privacy policy we will ensure the quality and security of your personal information; and we will fully respect your rights interests and fundamental freedoms with regard to your personal information.
We will only collect record process and store personal information which is needed to:-

(a) fulfil our contractual obligations towards you and our business partners as may exist from time to time within the SIB Network (as defined below); and/or

(b) to serve our legitimate business interests such as administration or marketing; or to comply with legal requirements; and/or

(d) send you by electronic and/or non-electronic means further to your purchase of vouchers on-line or use the Service marketing information and news for example relating to our or Accommodation Providers’ new Service offerings or special offers other promotions and offers as requested by you or that we consider may be of interest to you
We may also use aggregate personal information and statistics for the purposes of monitoring Site usage in order to help us develop the Site and our Service and may provide such aggregate and anonymised personal information to third parties.

If you no longer wish us to contact you for any one or all of the reasons stated above in this clause 4(a) to (d) inclusive then we will cease contacting you although you acknowledge that his may prevent us from providing the Service or vouchers to you.
If we record or monitor telephone calls to and from any customers for staff training and quality control purposes we will first inform you that such recording and monitoring is taking place and the related purpose.
If at some time in the future we wish to use your personal information in ways other than those set out in this privacy policy and requiring your prior consent then we will notify you about this and seek your permission to do so.

5. Sharing of personal information

We may share personal information with SIB’s business partners (“SIB Network”) for the sole purpose of fulfilling our contractual obligations towards you; by this expression we mean Accommodation Providers together with our officers employees licensees agents distributors consultants contractors (including data processing agencies ("processors")) suppliers and certain selected third party organisations. The SIB Network will process your personal information in accordance with this privacy policy and all current privacy and communications legislation.

We will not share your personal information with any third party organisations outside of the SIB Network without first obtaining your permission to do so.

For the sole purpose of our fulfilling our contractual obligations with you you agree to our transferring personal information about you to any member or members of the SIB Network outside of the EEA. You acknowledge that some countries where other facilities or businesses or third party organisations are situated may have no data protection legislation or laws which are less rigorous than the legislation introduced by the Member States of the EU and the EEA. In the event that we need to transfer your personal information to any member or members of the SIB Network outside of the EEA for the sole purpose of our fulfilling our contractual obligations with you you acknowledge and agree that we will use reasonable endeavours to procure (but cannot guarantee) that such businesses or third party organisations give binding contractual undertakings in order to ensure that your rights with regards to any such processing and your personal information will remain adequately protected.

If you object to our transferring of your personal information to any member or members of the SIB Network outside of the EEA then please ensure that you do not use the Service to book special interest breaks with Accommodation Providers situated outside of the EEA.

In all cases any use of your personal information by the SIB Network which has been instigated by us will comply with this privacy policy.

You acknowledge that we reserve the right to use or disclose any personal information as needed to satisfy any law regulation or legal request to protect and defend the integrity of the Site (including to enforce our Website Terms of Use and Supply of Services and Website Voucher Terms and Conditions or this privacy policy) and you agree to comply with our requests and/or to cooperate in any law enforcement or regulatory investigation.

Further we may seek personal information on your racial or ethnic origins political opinions religious or other beliefs trade-union membership physical or mental health or criminal convictions. When we do collect such personal information it will be limited to personal information which are:

(a) required to be obtained and retained by law;

(b) needed for legal proceedings or to establish exercise or defend legal rights (including protection against fraud);

Save for that stated above we do not transfer share or disclose personal information we have collected from you in connection with our Site activities to third parties outside the SIB Network.
If in the future a third party organisation acquires us or substantially all of our assets (whether by merger acquisition reorganisation or otherwise) your acknowledge and agree that your personal information may well be one of the transferred assets

6. Cookies

A cookie is an alphanumeric identifier which we transfer to your hard drive through your web browser when you visit our Site. It enables our own system to recognise you when you visit our Site to track the pages you looked at while visiting our Site and therefore to improve our Site and Service to you. Cookies may also be used to compile aggregate personal information about the areas of our Site which are visited most frequently. This aggregate personal information can be used to enhance the content of our Site and make your use of it easier.

If you wish to remove our cookie you may configure your browser to do so. However if you do so you acknowledge that you may not be able to use certain features on our Site. To remove cookies from your web browser or to obtain further details on cookies including information on persistent and session cookies please go to www.allaboutcookies.org/manage-cookies.

7. Protection of your personal information
The internet is not a secure medium and we cannot absolutely guarantee the security of your personal information as set out below.

We will only provide access to personal information on you to those members of the SIB Network who we consider need such access in order to carry out our contractual obligations to you. We have taken appropriate steps to ensure the security of personal information whether it is stored in computer systems paper files or other storage media. In particular to ensure that you have peace of mind when using your credit/debit card over the internet we currently use PayPal to procure your secure on-line payment for our vouchers by credit/debit card. Although accessed via this Site your credit/debit card details are not in fact collected by us as this responsibility is passed directly to PayPal. Credit/debit card personal information are temporarily held in an encrypted form by Paypal and only during completion of your payment transaction. After this they are deleted.

Further our Site and associated databases are protected by certified firewalls in order to protect your personal information from access by unauthorised persons and against unlawful processing. The Site uses the latest technology with full backups. Password protection is provided for all registered users of this Site. All outgoing and incoming email is scanned for viruses.

The SIB Network expects the same high standards of security and confidentiality of any processors agents or sub-contractors we use to process data for us.

We also keep your personal information confidential.

8. Your rights: Accessing, updating and retention of personal information

We will employ effective procedures and safeguards to ensure that the personal information we hold on you are adequate relevant and not excessive in relation to the purposes for which they were obtained as well as accurate and up-to-date. If you inform us of any inaccuracies in the personal information we hold we will correct and where appropriate delete incorrect personal information. Retention periods are in place to ensure that personal information are only stored whilst they are required for the purposes in question or to meet administrative legal and regulatory requirements. Where personal information are no longer required we will ensure that they are disposed of in a secure manner.

You have the right to see all the personal information we hold on you. Should you wish to have access to all or a particular part of your personal information please contact our Data Compliance Officer by e-mail at admin@specialinterestbreaks.com. Such access will be granted in accordance with the requirements of national legislation and subject to any discretionary allowance for us to make a charge payable by you to cover our administration costs incurred in providing you with such personal information. Such payment is to be made on application for access to your personal information and is to be no more than the maximum stipulated by national legislation (if applicable) The information will be forwarded to you within an appropriate period of time in accordance with national legislation, but in any event no more than forty (40) days from the date of such request for access. Where any discrepancies are discovered following your enquiry we will take immediate steps to validate and where appropriate correct our records to ensure that your personal information are accurate and kept up-to-date. We will confirm the actions taken in writing to you within an appropriate period of time in accordance with national legislation but in any event no more than 40 days after receiving your request to amend our records. Further, if you would like to change your preferences for contacts from us or other members of the SIB Network you can let us know by contacting us by using the methods listed below.

9. Changes to our privacy policy

From time to time it may be necessary for us to change this privacy policy so we suggest that you check here periodically.

10. Questions or complaints: contact us

We reiterate that by submitting your personal information to us you consent to the/our use of that personal information as set out in this privacy policy. If you have any questions concerns or comments about this privacy policy and/or our collection use or the accuracy of your personal information or if you wish to see any of the personal information we hold on you or if you wish us to stop processing your personal information for any particular purpose or purposes then please contact us by e-mail at admin@specialinterestbreaks.com. or by writing to

Special Interest Breaks c/o The Administration Department 13 Church Close Arminghall Norwich NR14 8SE